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Bulk Document Download / Document Section Updates

Bulk download candidate documents

Support Team avatar
Written by Support Team
Updated over 2 weeks ago

There have been some updates to the candidate documents section:

  1. All received, uploaded and E-sign documents are automatically added to the ‘All’ section.
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  2. New ‘Stage’ column in Documents section - Indicates what interview stage the document was added in.
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  3. Bulk download option added to ‘All’ section. This generates a Zip File with all selected documents.
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  4. You can now download the candidate timeline to PDF
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  5. There have also been updates to how files are managed and deleted

Here you can read more in detail about the latest updates:

1. New ‘All’ Documents Folder

All documents from the candidate's application, including supporting documents, digital application form and CV (if requested), are now automatically generated and added to the ‘All’ folder. e-Sign documents will also appear in the 'All' folder.

The ‘Sent’ folder has been removed. All sent items are tracked in the timeline. The system will automatically name the generated files as:

  • Uploaded CV - automatically renamed to Candidate_Name_CV

  • Cover Letters - automatically renamed to Candidate_Name_Cover_letter

  • Application Form - Automatically named as Candidate_Name_Application_Form

All documents added in a Digital Checklist are also automatically added to the ‘All’ folder.

2. Document Folders Column Structure

Name - Name of document

Added by - Who added the documents

Date - Date the document was added

Stage - Indicates what interview stage the document was added to or received

3. Bulk Download - Zip File

From the ‘All’ Folder, you can download individual documents or select All or multiple documents. When multiple documents are selected, a ‘Download’ button will appear. If more than one document is selected, the system will automatically create a Zip File of the selected documents, and the Zip File will automatically be named Job_ID_Candidate_Name

4. Timeline Download

You can download the candidates' timeline in PDF. The file is automatically named as Job_ID_Candidate_Name_timeline

5. Deleting Documents

  • Files added by the candidate during the application process cannot be deleted

  • Files uploaded by the Employer using the ’Attach File’ option can be deleted

  • Files added through the ‘’Digital Checklist’ must be deleted through the checklist

  • E-Sign Files cannot be deleted

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